Office & Membership Coordinator (Part-Time)
The Office & Membership Coordinator is responsible for organizing and coordinating administrative duties. This person will work closely with Museum staff, building tenants, and the office accountant. The Office & Membership Coordinator will work to fulfill the role of human resources, general office management, and tenant liaison. This person will also work closely with the SRNY Events & Membership Manager to complete various SRNY membership tasks. This position will report to the Museum Director. Duties include, but are not limited to, the following:
Prepare Payroll- Manage time cards, call in payroll, dispense paychecks.
Process paperwork for staff onboarding process including benefits management.
Ordering and dispensing Metrocards.
Maintenance of office supplies and equipment as needed.
Administer and aid in seasonal mailings.
Process office expenses including: invoices, credit card bills, business accounts, and check requests.
Processing office income including: cash and check deposits, and acting as bank courier.
Managing petty cash.
Tenant relations, including processing rent income and appropriate financial paperwork, taxes, and bills.
Coordinate with IT personnel for general office tech needs as necessary.
Process paperwork for contracted vendors, service providers, and leases.
Maintain and process accurate SRNY member records in the database: tracking membership renewals, annual dues, deceased members, new members and contact information.
Manage SRNY membership benefits: keep all members up to date on dues payments and send notices of necessary duties to remain in good standing.
Process applications for SRNY membership: prepare candidate’s packet for Membership Committee; request fee payment, prepare Membership Certificates, mail certificate with membership card to member. Notify General Society of all membership record changes.
Assist SRNY Events & Membership Manager with preparation and publication of the SRNY newsletter, The Patriot.
Bachelor’s Degree plus 1-2 years experience with office administration or human resources.
Knowledge of office administrator responsibilities and procedures.
Experience with data entry.
Demonstrates a professional demeanor, initiative, confidence, creativity, the ability to set priorities in a dynamic environment, and commitment to continuous improvement.
Accepts accountability for timely results and attention to detail.
Ability to work independently and with a team.
Must be detail-oriented with excellent organizational skills.
Knowledge of genealogy a plus, but not required.
3 days a week, or equivalent (Mondays & Tuesdays 9am-5pm, and flexible third day of choice. Hours flexible.)
Email cover letter and resume to: firstname.lastname@example.org with “Office & Membership Coordinator” in the subject line of the email.
No phone calls please, only those considered for an interview with receive a reply.